Terms of service

Davis Main Event Rentals LLC
Rental Policies & Rental Agreement
RENTAL AGREEMENT
This Rental Agreement (“Agreement”) is entered into between Davis Main Event Rentals LLC (“Company”)
and the Customer listed on the invoice/order confirmation (“Client”). By placing an order, paying a deposit,
or accepting delivery of rental items, Client agrees to all terms and conditions outlined below.

PAYMENT & RESERVATION POLICY
Reservation Retainer
A non-refundable retainer of 25% is required to secure all bookings and reserve rental inventory for the
event date.
Reservations are not guaranteed until the required retainer/payment has been received.
Final Payment
Remaining balances are due no later than 7 days prior to the scheduled event date unless otherwise agreed
upon in writing.
Failure to submit final payment by the due date may result in cancellation of the reservation.
Accepted Payment Methods
Accepted payment methods may include: 
Credit/Debit Cards
Cash
Zelle
Cash App
Other approved electronic payment methods

DELIVERY POLICY
Delivery Areas

Delivery within 15 miles is included.
Deliveries between 16–30 miles incur a $75 delivery fee.
Deliveries beyond 30 miles require a custom quote.
Delivery Includes
Standard delivery includes: 
Delivery of rental items
Basic placement/drop-off
Scheduled pickup
Additional Delivery Charges
Additional fees may apply for: 
Stairs
Elevators
Long walking distances
Difficult terrain
Rooftop venues
Restricted loading access
Specific timed deliveries
Late-night pickups
Multiple setup locations
Client must disclose any site access limitations prior to delivery.
SETUP & BREAKDOWN POLICY
Basic setup is not included unless specifically listed on the invoice.
Additional setup and breakdown fees may apply for:
Chair placement
Table arrangement
Lounge furniture styling
Tent installation
Detailed event layouts
Specialty installations

All tents and inflatable structures include standard setup and breakdown by Davis Main Event Rentals LLC.
Clients may not self-install tents or inflatable structures.

OVERNIGHT RENTAL POLICY
For evening events, next-day pickup may be scheduled at the discretion of Davis Main Event Rentals LLC.
Client remains fully responsible for all rental items until retrieved by Davis Main Event Rentals LLC.
Overnight rental items must: 
Remain secured
Be protected from weather
Be inaccessible to unauthorized individuals
Remain in the original setup location unless approved otherwise
Outdoor lounge furniture and specialty furniture must remain under covered/protected areas overnight.

DAMAGE, LOSS & CLEANING POLICY
Client assumes full responsibility for all rental items during the rental period.
Client agrees to pay replacement or repair costs for items that are: 
Damaged
Broken
Burned
Torn
Stained
Missing
Destroyed
Cleaning
Normal cleaning is included.
Additional cleaning fees may apply for excessive:
Mud
Food buildup
Wax
Glitter
Smoke odor
Confetti
Beverage stains
Paint
Pet hair
Furniture Care

The following are prohibited on lounge furniture:
Standing or jumping
Smoking
Sharp objects
Open flames
Glitter
Body paint
Food or beverages without approval

WEATHER POLICY
Tent & Inflatable Rentals
Davis Main Event Rentals LLC reserves the right to delay, cancel, or refuse installation during unsafe
weather conditions including:
High winds
Lightning
Severe storms
Flooding
Unsafe ground conditions

Client Responsibility
Client is responsible for monitoring weather conditions after setup is completed.
Davis Main Event Rentals LLC is not responsible for weather-related damages occurring after setup
completion.
Rain Policy for Inflatables
Inflatable rentals may be rescheduled due to unsafe weather conditions.

Weather-related cancellations may receive:
A rescheduled date
Rental credit
Refunds are not guaranteed for weather-related cancellations.

TENT & INFLATABLE POLICIES
Surface Requirements
Client must disclose setup surface type prior to installation.
Examples include: 
Grass
Concrete
Asphalt
Gravel
Turf

Client is responsible for identifying:
Sprinkler systems
Utility lines
Septic systems
Underground wiring
Davis Main Event Rentals LLC is not responsible for damages caused by undisclosed underground hazards.
Inflatable Requirements

Client must provide:
Adequate electrical access
Adult supervision at all times
Safe operating conditions

The following are prohibited inside inflatables: 
Shoes
Sharp objects
Food
Drinks
Silly string
Smoking
Face paint
Pets

CHAIR, TABLE & LINEN POLICY
Chair cushions and specialty seat covers are subject to availability.
Black seat covers and specialty cushion options may incur additional fees.
Client is responsible for ensuring tables and chairs are free of: 
Excessive food waste
Gum
Tape residue
Candle wax
Paint
Permanent marker

RENTAL PERIOD
Standard rentals are considered single-day event rentals unless otherwise noted.
Multi-day rentals may incur additional fees.
Rental items may not be transferred, subleased, or relocated without written approval from Davis Main
Event Rentals LLC.

CANCELLATION POLICY
Client Cancellations 
Retainers/deposits are non-refundable.
Cancellations within 14 days of the event may result in partial forfeiture of payments.
Cancellations within 7 days of the event may be non-refundable.

Company Cancellations
Davis Main Event Rentals LLC reserves the right to cancel or refuse service if:
Conditions are unsafe
Payments are not received
Contract terms are violated
Site conditions are hazardous
LIABILITY WAIVER
Client assumes all risks associated with use of rented equipment.
Davis Main Event Rentals LLC shall not be liable for:
Injuries
Property damage
Accidents
Weather-related interruptions
Misuse of rental equipment
Electrical issues at event location
Client agrees to indemnify and hold harmless Davis Main Event Rentals LLC from claims arising from use of
rented items.

PHOTO & MARKETING RELEASE
Unless otherwise requested in writing, Davis Main Event Rentals LLC may photograph rental setups for
marketing and promotional purposes.
No personal guest information will be shared.

CLIENT ACKNOWLEDGEMENT
By submitting payment and/or accepting delivery of rental items, Client acknowledges they have read,
understood, and agreed to all policies and terms outlined in this Rental Agreement